Coversheet

ITEM 17.
Fleet Management - Consent


AGENDA ITEM REPORT

DATE:	September 3, 2024
DEPARTMENT:	Fleet Management
REQUESTER:
TITLE:	Approve Purchase of 4 New Vehicles for Facilities Construction and Management

MOTION REQUESTED

A.) Approve purchase of the following new 2024 Ford vehicles from Sam Galloway Ford: Maverick, Ranger, E450 Box Truck and Transit 250 in the amount of $186,432. These vehicles will be used by Facilities Construction and Management staff.

B.) Make a finding that it is in the best interest of the County to waive competitive solicitation pursuant to the authority under Section 3.1 of Lee County Ordinance 22-06.

C.) Authorize the County Manager or designee to execute any contract documents associated with the purchase on behalf of the Board of County Commissioners.

II.

ITEM SUMMARY

Approves the purchase of the following new Ford vehicles from Sam Galloway Ford: Maverick, Ranger, E450 Box Truck and Transit 250 in the amount of $186,432. These vehicles will be used by Facilities Construction and Management staff. Due to the 10-12 month wait time for contract vehicle purchases, it is recommended that these available vehicles be purchased for immediate operation. All costs are at or below the 2024 Sam Galloway Ford contract pricing.

III.

BACKGROUND AND IMPLICATIONS OF ACTION

	A)	Board Action and Other History
		On September 19, 2023, the Board of County Commissioners approved the FY 23/24 budget. The budget included purchasing these 4 new vehicles for the Facilities Construction and Management department.

	B)	Policy Issues

	C)	BoCC Goals

	D)	Analysis
		.

	E)	Options

IV.

FINANCIAL INFORMATION

A)	Current year dollar amount of item:	$186,432
B)	Is this item approved in the current budget?	Yes
C)	Is this a revenue or expense item?	Expense
D)	Is this Discretionary or Mandatory?	Discretionary
E)	Will this item impact future budgets? If yes, please include reasons in III(D) above.	No
F)	Fund: Facilities Construction and Management Operating Program: Various Project: Vehicle Purchase Account Strings: QC5121200100.506430
G)	Fund Type?	General Fund
H)	Comments:

V.	RECOMMENDATION
	Approve

VI.	TIMING/IMPLEMENTATION
	Estimated timeframe for these vehicles is less than one week upon approval of this item.

VII.	FOLLOW UP

ATTACHMENTS:
Description	Upload Date	Type
Sam Galloway Quotes for Facilities Dept Ford Vehicles	8/26/2024	Backup Material

REVIEWERS:
Department	Reviewer	Action	Date
Fleet Management	Tucker, Mary	Approved	8/26/2024 - 9:36 AM
Fleet Management	Santiago, Mark	Approved	8/26/2024 - 2:22 PM
Budget Services	Henkel, Anne	Approved	8/26/2024 - 2:48 PM
Budget Services	Winton, Peter	Approved	8/26/2024 - 3:33 PM
County Attorney	Swindle, Amanda	Approved	8/27/2024 - 8:41 AM
County Manager	Codie, Robert	Approved	8/27/2024 - 9:48 AM