| | | | | | | |  | ITEM 32.
Utilities - Consent |
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| | | | | | | | | DATE: | September 3, 2024
| | DEPARTMENT: | Utilities
| | REQUESTER: | Pamela Keyes
| | TITLE: | Approve Single Source Purchase for Rosemount Analytical Instruments, OEM Parts, and Service |
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| | | | | | | | | I. | MOTION REQUESTED | | | A. Approve Single Source No. SS240437DSG for the purchase of Rosemount Analytical Instruments, OEM parts, repair services, and technical support on an as needed basis from Emerson LLLP, in the amount of $95,000.00.
B. Authorize the County Manager or designee to execute any documents necessary to utilize the Single source purchase on behalf of the Board of County Commissioners.
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| | | | | | | | | II. | ITEM SUMMARY | | | Secures Emerson LLLP as the single source provider of Rosemount Analytical Instruments, OEM Parts, repair services, and technical support. The instruments are used at water and wastewater plants to measure chemical and physical properties of water in the treatment process. Emerson LLLP is the direct supplier, sole designer, manufacturer, and servicing entity for Rosemount Analytical products. Total expenditures for the prior twelve-month period totaled $53,841.07. |
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| | | | | | | | | III. | BACKGROUND AND IMPLICATIONS OF ACTION |
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| | | | | | | | | | A) | Board Action and Other History | | | | Procurement Management advertised Single Source No. SS240437DSG from June 27, 2024, to July 18, 2024, asking any firms with the ability to provide this service to contact Lee County. Procurement received no responses. |
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| | | | | | | | | | D) | Analysis | | | | Emerson LLLP is the direct supplier, sole designer, manufacturer, and servicing entity for Rosemount products in the State of Florida. Products will be deemed out of warranty if ancillary equipment associated with the installations of said products is done by anyone other than the aforementioned representative or unauthorized replacement parts are used.
The instruments are used at water and wastewater plants to measure chemical and physical properties of water in the treatment process. The information the instruments collect is required and used for FDEP compliance.
The analyzers are all integrated by Supervisory Control and Data Acquisition (SCADA) systems for real-time management and compliance, and LCU needs to maintain sufficient stock of analyzers to meet operational needs. Staff anticipates the need to increase the estimated annual spend from $53,841 to $95,000 to account for increased number of assets from new development and increased costs for equipment, supplies and services.
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| | | | | | | | | | A) | Current year dollar amount of item:
| $95,000 | | | B) | Is this item approved in the current budget? | Yes | | | C) | Is this a revenue or expense item? | Expense | | | D) | Is this Discretionary or Mandatory? | Discretionary | | | E) | Will this item impact future budgets?
If yes, please include reasons in III(D) above.
| No | | | F) | Fund: Utilities Operating
Program: Utilities
Project: Rosemount Analytical Instruments
Account Strings: OD5361548700 | | | G) | Fund Type? | Enterprise | | | H) | Comments:
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| REVIEWERS: | | Department | Reviewer | Action | Date | | Utilities | Tucker, Mary | Approved | 8/21/2024 - 2:34 PM | | Utilities | Keyes, Pamela | Approved | 8/21/2024 - 3:33 PM | | Budget Services | Guttery, Angela | Approved | 8/22/2024 - 2:45 PM | | Budget Services | Winton, Peter | Approved | 8/23/2024 - 7:11 AM | | County Attorney | Swindle, Amanda | Approved | 8/23/2024 - 2:25 PM | | County Manager | Mora, Marc | Approved | 8/27/2024 - 2:48 PM |
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