| | | | | | | |  | ITEM 14.
Facilities Construction and Management - Consent |
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| | | | | | | | | DATE: | September 3, 2024
| | DEPARTMENT: | Facilities Construction and Management
| | REQUESTER: | Ehab Guirguis
| | TITLE: | Approve Contract for Construction Services for South County Regional Library Renovations |
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| | | | | | | | | I. | MOTION REQUESTED | | | A) Approve Construction Manager Services Agreement with Chris-Tel Company of Southwest Florida Inc, under Solicitation No. CMR220546NAT Annual Construction Manager at Risk Contract, authorizing construction services for the South County Regional Library Renovation and establishing the Guaranteed Maximum Price (GMP) in the amount of $9,227,450.00.
B) Authorize the Chair to execute the contract documents on behalf of the Board of County Commissioners. |
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| | | | | | | | | II. | ITEM SUMMARY | | | Approves a construction contract with Chris-Tel Company of Southwest Florida Inc. to renovate the South County Regional Library in the amount of $9,227,450.00.
The South County Regional Library became the County’s first regional library in 1996. Due to the age and configuration of the facility, renovations are needed to meet the current needs of the community. The entire building will be renovated with new finishes and interior layouts, upgraded building systems, an automated material handler, and replacement of the main mechanical equipment including the main chiller and electrical vault equipment. A new roof will also be installed.
The total cost to renovate the South County Regional Library is $10,913,503 which includes $9,227,450 for construction, $741,000 for design, $40,314 for pre-construction services, $320,715 for the County to purchase information technology (IT) equipment, $425,075 for furniture and equipment and $158,949 for miscellaneous costs.
This planned and budgeted project will be funded through Library Ad Valorem Funding. |
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| | | | | | | | | III. | BACKGROUND AND IMPLICATIONS OF ACTION |
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| | | | | | | | | | A) | Board Action and Other History | | | | On August 6, 2021, Procurement Management advertised a solicitation for professional services to provide design for the South County Regional Library. When proposals were opened, four (4) proposals were received, including one from BSSW Architects, Inc. (BSSW). After evaluations were held, the committee motioned and carried on moving forward with the top-ranked firm, BSSW. Facilities Construction and Management began negotiations with the awarded firm.
On August 6, 2021, Procurement Management advertised a solicitation for a Construction Manager at Risk for the South County Regional Library Renovation Project. At the time of opening on September 7, 2021, ten (10) proposals had been received, including one from Chris-Tel.
Evaluation 1 was held on September 28, 2021. The evaluation committee discussed the pros and cons of each proposal. Following the discussion, the committee individually scored each proposal received. Once scored, Procurement Management tallied all scores in order to rank the proposing firms. When rankings were complete, the committee motioned to move four (4) proposing firms to evaluation 2. The motion was carried by the remaining committee members.
Evaluation 2 was held on October 22, 2021, where the evaluation committee saw presentations and had a question-and-answer session with the four top firms individually. Once all proposers had presented, the committee members discussed the presentations and individually ranked each proposer. When all rankings were tallied, Chris-Tel was the top ranked firm. The committee motioned and carried on moving into negotiations with Chris-Tel, the top-ranked firm.
On February 15, 2022, the Board of the County Commissioners awarded a contract to BSSW Architects, Inc. (BSSW) for architectural services for renovations to the South County Regional Library in the amount of $875,890.00, which was later revised through a change order to $741,000.00.
Facilities Construction and Management negotiated pre-construction services and fees. This was presented to Procurement Management for contract production. The pre-construction agreement was administratively executed on March 22, 2022.
During the pre-construction phase, Chris-Tel worked with the design firm to provide cost estimation, value engineering, buildability, and other services. When the design was complete, Chris-Tel bid out the work to produce a Guaranteed Maximum price to complete this project. |
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| | | | | | | | | | D) | Analysis | | | | The South County Regional Library in Estero is the first regional library, opened in 1996. The renovations include interior, exterior, mechanical, and technological upgrades to the one-story, 32,343-square-foot facility.
The interior renovations will help maximize usable space without expanding the building’s footprint, while upgrades to mechanical, electrical, and plumbing systems will bring the facility to current operating standards. The project will also include the installation of an automated material handler to process and sort materials after they are returned to the library. Additionally, the exterior renovations include the roof replacement, as well as the renovation of the main entrance to the library. The remodeled space will be furnished with new modular furniture, tables and chairs. |
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| | | | | | | | | | A) | Current year dollar amount of item:
| $9,227,450 | | | B) | Is this item approved in the current budget? | Yes | | | C) | Is this a revenue or expense item? | Expense | | | D) | Is this Discretionary or Mandatory? | Discretionary | | | E) | Will this item impact future budgets?
If yes, please include reasons in III(D) above.
| No | | | F) | Fund: Library Capital Improvement Fund
Program: Capital Improvement Program
Project: South County Regional Library Renovation
Account Strings: 20070734800 | | | G) | Fund Type? | Other: Library Fund | | | H) | Comments:
Total project cost: $10,913,503
- $9,227,450 - Construction
- $741,000 - Design
- $40,314 - Pre-construction services
- $320,715 - Information technology (IT) equipment
- $425,075 - Furniture and equipment
- $158,949 - Miscellaneous costs
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| | | | | | | | | VI. | TIMING/IMPLEMENTATION | | | It will take approximately twelve months to complete the renovation of the South County Regional Library. |
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| REVIEWERS: | | Department | Reviewer | Action | Date | | Facilities Construction and Management | Tucker, Mary | Approved | 8/26/2024 - 9:26 AM | | Facilities Construction and Management | Simon, Mindi | Approved | 8/26/2024 - 9:49 AM | | Facilities Construction and Management | Guirguis, Ehab | Approved | 8/26/2024 - 10:04 AM | | Budget Services | Guttery, Angela | Approved | 8/27/2024 - 12:58 PM | | Budget Services | Winton, Peter | Approved | 8/27/2024 - 1:20 PM | | County Attorney | Swindle, Amanda | Approved | 8/27/2024 - 2:19 PM | | County Manager | Codie, Robert | Approved | 8/27/2024 - 3:00 PM |
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