Coversheet

ITEM 10.
Facilities Construction and Management - Consent


AGENDA ITEM REPORT

DATE:	April 2, 2024
DEPARTMENT:	Facilities Construction and Management
REQUESTER:	Ehab Guirguis
TITLE:	Approve Piggyback Purchase of Furniture for Public Works Remodeling

I.	MOTION REQUESTED
	A) Approve Piggyback No. PB240232NAT to utilize pricing on the Omnia/City of Charlotte NC. Contract No. 2020000622 for Furniture, Installation, and Related Products and Services with Herman Miller, Inc., for the purchase of furniture, installation, and related products, in the amount of $808,280.59.

II.

ITEM SUMMARY

Approves the piggyback purchase of furniture to use pricing from the Omnia/City of Charlotte, NC contract with Herman Miller, Inc. New furniture is being purchased to remodel the 3rd floor of the Public Works building for the Transportation, Natural Resources, and Utilities departments.

The purchase amount is $808,280.59. A market analysis was completed, and the purchase under this contract will represent a savings of 65.36%, equating to monetary savings of $1,525.425.41.

This planned and budgeted project will be funded through the Lee County Utilities Operating and General Funds.

III.

BACKGROUND AND IMPLICATIONS OF ACTION

	A)	Board Action and Other History
		Facilities Construction and Management submitted a Request to Initiate a Piggyback Purchase from a Cooperative Procurement Contract issued by Omnia Partners and the City of Charlotte, NC. Procurement Management performed due diligence on the contract to ensure the procurement was done properly and meets the requirements of the State of Florida and Procurement Management Ordinance. A market analysis was also completed to show the anticipated cost savings to the county when utilizing this contract for this furniture purchase.

	B)	Policy Issues

	C)	BoCC Goals

	D)	Analysis
		New furniture is being purchased for the Department of Transportation (DOT), Natural Resources, and Utilities departments as part of the remodeling project for the third floor in the Public Works building. The cost of furniture for Lee County Utilities, in the amount of $352,665.14 will be funded through Utilities operating budget. The furniture purchase for DOT and Natural Resources, in the amount of $455,615.45, will be funded through the General Fund.

	E)	Options

IV.

FINANCIAL INFORMATION

A)	Current year dollar amount of item:	$808,281
B)	Is this item approved in the current budget?	Yes
C)	Is this a revenue or expense item?	Expense
D)	Is this Discretionary or Mandatory?	Discretionary
E)	Will this item impact future budgets? If yes, please include reasons in III(D) above.	No
F)	Fund: Lee County Utilities Operation and General Funds Program: Major Maintenance Project Project: Public Works 3rd Floor Remodeling - Furniture Account Strings: OD5360748700 and 40896300100
G)	Fund Type?	General Fund, Other: LCU - Utilities Operating Budget
H)	Comments: Utilities: $352,665.14 Transportation: $263,551.84 Natural Resources: $192,063.61

V.	RECOMMENDATION
	Approve

VI.	TIMING/IMPLEMENTATION
	Once the vendor receives the purchase order, it will take approximately ten weeks for delivery and installation.

VII.	FOLLOW UP

ATTACHMENTS:
Description	Upload Date	Type
Vendor Signed PB Agreement	3/20/2024	Backup Material
040224R-C-10-Agreement for Piggyback Purchase	4/17/2024	Agreement

REVIEWERS:
Department	Reviewer	Action	Date
Facilities Construction and Management	Tucker, Mary	Approved	3/20/2024 - 10:55 AM
Facilities Construction and Management	Guirguis, Ehab	Approved	3/22/2024 - 10:53 AM
Budget Services	Guttery, Angela	Approved	3/22/2024 - 11:35 AM
Budget Services	Winton, Peter	Approved	3/22/2024 - 1:18 PM
County Attorney	Swindle, Amanda	Approved	3/22/2024 - 2:08 PM
County Manager	Codie, Robert	Approved	3/25/2024 - 8:53 AM