| | | | | | | |  | ITEM 31.
Library - Consent |
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| | | | | | | | | DATE: | November 7, 2023
| | DEPARTMENT: | Library
| | REQUESTER: | Mindi Simon
| | TITLE: | Approve Annual Purchase of Periodical Subscription Materials from W.T. Cox |
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| | | | | | | | | I. | MOTION REQUESTED | | | A) Approve expenditures of $90,000 from W.T. Cox for the purchase of periodical subscription materials for county libraries. These expenditures are approved in the department’s annual adopted budget.
B) Authorize the County Manager or designee to execute any documents required to complete the purchase on behalf of the Board of County Commissioners.
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| | | | | | | | | II. | ITEM SUMMARY | | | Approve the purchase of periodical subscription materials from W.T. Cox. The total expenditure of $90,000 is included in the Library System’s FY23-24 budget. The library system has 1,356 total subscriptions.
FY22-23 expenditures were $84,624. Overall increase is due to inflation.
These expenditures fall under Lee County Procurement Ordinance 23-21, Section 3.8(A)(1) which provides exemption from competitive solicitation for these types of purchases; however, purchases of $100,000 or more in either a fiscal year or multi-year period require Board approval.
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| | | | | | | | | III. | BACKGROUND AND IMPLICATIONS OF ACTION |
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| | | | | | | | | | A) | Board Action and Other History | | | | FY22-23 expenditures for these items were $84,624. |
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| | | | | | | | | | B) | Policy Issues | | | | Section 3.8(A)(1), of Lee County Procurement Ordinance No. 23-21 states that the Competitive Procurement process is waived for all books, periodicals, software intended primarily for direct use by the general public, printed materials, photographs, film, disk, or similar materials in either physical or electronic format. |
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| | | | | | | | | | C) | BoCC Goals | | | | Providing physical and electronic materials to Lee County Library System customers supports the department’s long-range goals to offer services, materials, and programs to meet the ever-changing needs of new and existing patrons. This aligns with Lee County’s strategic goal to enhance the quality of life for the citizens of Lee County. |
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| | | | | | | | | | A) | Current year dollar amount of item:
| $90,000 | | | B) | Is this item approved in the current budget? | Yes | | | C) | Is this a revenue or expense item? | Expense | | | D) | Is this Discretionary or Mandatory? | Discretionary | | | E) | Will this item impact future budgets?
If yes, please include reasons in III(D) above.
| No | | | F) | Fund: Library
Program: Lee County Library System
Project: Library Materials
Account Strings: KG5710114800.506613.181 | | | G) | Fund Type? | Other: Library | | | H) | Comments:
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| | | | | | | | | VI. | TIMING/IMPLEMENTATION | | | Library material and service purchases are ongoing throughout the fiscal year. The vendors generate invoices for payment of the materials and services. The library pays the invoices when received.
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| REVIEWERS: | | Department | Reviewer | Action | Date | | Library | Tucker, Mary | Approved | 10/27/2023 - 8:57 AM | | Library | Simon, Mindi | Approved | 10/27/2023 - 9:01 AM | | Budget Services | Henkel, Anne | Approved | 10/27/2023 - 9:16 AM | | Budget Services | Winton, Peter | Approved | 10/27/2023 - 9:45 AM | | County Attorney | Fraser, Andrea | Approved | 10/27/2023 - 10:59 AM | | County Manager | Codie, Robert | Approved | 10/30/2023 - 8:57 AM |
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