| | | | | | | |  | ITEM 30.
Library - Consent |
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| | | | | | | | | DATE: | November 7, 2023
| | DEPARTMENT: | Library
| | REQUESTER: | Mindi Simon
| | TITLE: | Approve Annual Expenditures for OverDrive Electronic Resources |
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| | | | | | | | | I. | MOTION REQUESTED | | | A) Approve estimated expenditures of $1,300,000 for FY23-24 with OverDrive, an online service providing e-books and other downloadable and streaming content. These expenditures are approved in the department’s annual adopted budget.
B) Authorize the County Manager or designee to execute any documents required to complete the purchase on behalf of the Board of County Commissioners.
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| | | | | | | | | II. | ITEM SUMMARY | | | Approve expenditures with OverDrive, an online service providing e-books and other downloadable and streaming content. The total expenditure of $1,300,000 is included in the FY23-24 budget.
FY22-23 expenditure with OverDrive was $1,183,397. The increase supports the growing demand for e-books and downloadable/streaming content, along with increasing costs.
These expenditures fall under Lee County Procurement Ordinance 23-21, Section 3.8(A)(1) which provides exemption from competitive solicitation for these types of purchases; however, purchases of $100,000 or more require Board approval.
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| | | | | | | | | III. | BACKGROUND AND IMPLICATIONS OF ACTION |
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| | | | | | | | | | A) | Board Action and Other History | | | | On February 1, 2022 the Board of County Commissioners approved an updated 36-month agreement with OverDrive and the purchase of materials of more than $100,000.
On January 17, 2023 the Board of County Commissioners approved the purchase of materials from OverDrive.
FY22-23 expenditures were $1,183,397.
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| | | | | | | | | | B) | Policy Issues | | | | Section 3.8(A)(1), of Lee County Procurement Ordinance No. 23-21 states that the Competitive Procurement process is waived for all books, periodicals, software intended primarily for direct use by the general public, printed materials, photographs, film, disk, or similar materials in either physical or electronic format. |
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| | | | | | | | | | C) | BoCC Goals | | | | Providing physical and electronic materials to Lee County Library System customers supports the department’s long range goals to offer services, materials, and programs to meet the ever-changing needs of new and existing patrons. This aligns with Lee County’s strategic goal to enhance the quality of life for the citizens of Lee County. |
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| | | | | | | | | | A) | Current year dollar amount of item:
| $1,300,000 | | | B) | Is this item approved in the current budget? | Yes | | | C) | Is this a revenue or expense item? | Expense | | | D) | Is this Discretionary or Mandatory? | Discretionary | | | E) | Will this item impact future budgets?
If yes, please include reasons in III(D) above.
| No | | | F) | Fund: Library
Program: Lee County Library System
Project: Library Materials
Account Strings: KG5710114800.506611.181 | | | G) | Fund Type? | Other: Library | | | H) | Comments:
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| | | | | | | | | VI. | TIMING/IMPLEMENTATION | | | Library material and service purchases are ongoing throughout the fiscal year. The vendors generate invoices for payment of the materials and services. The library pays the invoices once the materials and services are received. |
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| REVIEWERS: | | Department | Reviewer | Action | Date | | Library | Tucker, Mary | Approved | 10/25/2023 - 12:46 PM | | Library | Simon, Mindi | Approved | 10/26/2023 - 8:29 AM | | Budget Services | Henkel, Anne | Approved | 10/26/2023 - 9:11 AM | | Budget Services | Winton, Peter | Approved | 10/26/2023 - 12:37 PM | | County Attorney | Fraser, Andrea | Approved | 10/26/2023 - 1:27 PM | | County Manager | Codie, Robert | Approved | 10/26/2023 - 3:40 PM |
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