| | | | | | | |  | ITEM 21.
Facilities Construction and Management - Consent |
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| | | | | | | | | DATE: | November 7, 2023
| | DEPARTMENT: | Facilities Construction and Management
| | REQUESTER: | Ehab Guirguis
| | TITLE: | Approve Piggyback Purchase of Replacement HVAC Units for Elections Warehouse |
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| | | | | | | | | I. | MOTION REQUESTED | | | A) Approve piggyback PB240016NAT purchase from Piggyback No. PB210226NAT to utilize pricing on Omnia Partners Contract No. R2001401 for HVAC Equipment, Installation, Services, and Related Products with Daikin Applied Americas Inc. for the purchase of four (4) roof-top units (RTUs) and turnkey installation services in the amount of $177,270.00. |
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| | | | | | | | | II. | ITEM SUMMARY | | | Approves the piggyback purchase and installation of 4 Daikin HVAC roof-top units for the Elections warehouse in the amount of $177,270.00. The units will replace those installed in 2009 that are at the end of their useful lives. The units are not operating at their full capacity, require maintenance on a regular basis, and some replacement parts have been discontinued.
A market analysis was completed for this purchase, and the labor rates have been found to be fair and reasonable when compared to similar cooperative contracts. This planned and budgeted project will be funded through the General Fund. |
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| | | | | | | | | III. | BACKGROUND AND IMPLICATIONS OF ACTION |
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| | | | | | | | | | A) | Board Action and Other History | | | | On September 21, 2021, the Board of County Commissioners approved the piggyback PB210226NAT to utilize pricing on the Omnia Partners/Region 4 ESC Contract R2001401 with Daikin Applied Americas Inc. for HVAC Equipment, Installation, Services, and Related Products. |
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| | | | | | | | | | D) | Analysis | | | | The Elections warehouse is a 52,650-square-foot building that was constructed in 1997 and fully remodeled in 2009. Previously, three out of seven existing roof-top units were replaced because they failed. The remaining four units are currently due for replacement. The units are not operating at their full capacity, require maintenance on a regular basis, and some replacement parts have been discontinued. |
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| | | | | | | | | | A) | Current year dollar amount of item:
| $177,270 | | | B) | Is this item approved in the current budget? | Yes | | | C) | Is this a revenue or expense item? | Expense | | | D) | Is this Discretionary or Mandatory? | Discretionary | | | E) | Will this item impact future budgets?
If yes, please include reasons in III(D) above.
| No | | | F) | Fund: General Fund
Program: Major Maintenance Program
Project: Elections Warehouse RTUs Replacement
Account Strings: 40897100100 | | | G) | Fund Type? | General Fund | | | H) | Comments:
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| | | | | | | | | VI. | TIMING/IMPLEMENTATION | | | It will take approximately 40 weeks to manufacture, deliver, and install the roof-top units for the Elections Warehouse building. |
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| | | | | | | | | VII. | FOLLOW UP | | | Installation will be scheduled upon receiving units. |
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| REVIEWERS: | | Department | Reviewer | Action | Date | | Facilities Construction and Management | Tucker, Mary | Approved | 10/30/2023 - 4:01 PM | | Facilities Construction and Management | Guirguis, Ehab | Approved | 10/31/2023 - 10:21 AM | | Budget Services | Henkel, Anne | Approved | 10/31/2023 - 12:02 PM | | Budget Services | Winton, Peter | Approved | 10/31/2023 - 12:10 PM | | County Attorney | Swindle, Amanda | Approved | 10/31/2023 - 1:55 PM | | County Manager | Codie, Robert | Approved | 10/31/2023 - 3:07 PM |
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