| | | | | | | |  | ITEM 47.
Transportation - Consent |
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| | | | | | | | | DATE: | November 7, 2023
| | DEPARTMENT: | Transportation
| | REQUESTER: | Randy Cerchie
| | TITLE: | Approve Contract Change Order for Design Services for Mast Arm Replacements & Intersection Improvements |
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| | | | | | | | | I. | MOTION REQUESTED | | | A) Approve Change Order No. 4 to STA No. 2 to Contract No. 8032 with HighSpans Engineering, Inc. under Solicitation No. CN180028TJM for Structural Engineering Services for Lehigh Acres Mast Arm Replacement/Intersection Improvements. This Change Order is to add additional Post Design Services and Plan Revisions and add additional funds of $32,158.00 bringing project total to $264,967.50.
B) Authorize the County Manager or designee to approve the Change Order on behalf of the Board of County Commissioners.
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| | | | | | | | | II. | ITEM SUMMARY | | | Approves a change order to the contract with HighSpans Engineering, Inc. for Lehigh Acres Mast Arm Replacement/Intersection Improvements under the annual contract for Structural Engineering Services. These changes will add additional post design services and plan revisions to the project. The revisions will modify the original plans for the three intersections (Homestead/Beth Stacey, Homestead/Plaza, and Joel/Bell) to blend the new work with existing conditions. This will require changes to be made to the roadway plans, roadway analysis, drainage analysis, and the signing and pavement markings. The cost for this additional scope is $32,158.00 bringing the revised total for design of this project to $264,967.50. Funding for construction of three intersections was partially paid for by the Federal Highway Administration due to damages from Hurricane Irma, the design phase including this change order is funded in DOT’s CIP. |
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| | | | | | | | | III. | BACKGROUND AND IMPLICATIONS OF ACTION |
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| | | | | | | | | | A) | Board Action and Other History | | | | On March 17, 2020, the Board approved Supplemental Task Agreement No. 2 to Contract No. 8032 with HighSpans Engineering, Inc. under solicitation No. CN180028TJM for intersection improvements at 3 intersections within Lehigh Acres. The negotiated project amount was $149,752.00.
Change Order No. 1 was administratively approved on October 8, 2020, to add a soil analysis which was necessary to determine if the soil at the Joel/Bell intersection can support the loads needed for the work being done. This added an additional $13,557.50 to the project and added 120 days bringing the project total to $163,309.50 with 300 days.
Change Order No. 2 was administratively approved on March 1, 2021, to add Task No. 8 for Environmental Permits and Environmental Clearances due to potential contamination issues at the Homestead/Beth Stacey intersection. This added $20,000 bringing the project total to $183,309.50. No additional time was requested.
Change Order No. 3 was administratively approved by the ACM at the time on January 6, 2022, to add additional post design services including site visits, bidding assistance, pre-bid meeting attendance, responding to submittals and 1 plan revision. This added $49,500 bringing the project total to $232,809.50 and added 510 days for a total of 810 days.
Approval for Change Order No. 4 is being requested at this time to add additional post design services to the roadway plans, roadway analysis, drainage analysis, and the signing and pavement markings in order to blend the new work with the existing conditions. The cost for this additional scope is $32,158.00 bringing the revised total for this project to $264,967.50.
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| | | | | | | | | | A) | Current year dollar amount of item:
| $32,158 | | | B) | Is this item approved in the current budget? | Yes | | | C) | Is this a revenue or expense item? | Expense | | | D) | Is this Discretionary or Mandatory? | Discretionary | | | E) | Will this item impact future budgets?
If yes, please include reasons in III(D) above.
| No | | | F) | Fund: Transportation Capital Improvement
Program: Capital Projects
Project: Irma Signal Repairs
Account Strings: 20071130700 | | | G) | Fund Type? | Other: Transportation Capital Improvement | | | H) | Comments:
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| REVIEWERS: | | Department | Reviewer | Action | Date | | Transportation | Tucker, Mary | Rejected | 10/25/2023 - 12:40 PM | | Transportation | Zielinski, Margaret | Approved | 10/25/2023 - 12:48 PM | | Transportation | Tucker, Mary | Approved | 10/25/2023 - 1:09 PM | | Transportation | Cerchie, Randy | Approved | 10/25/2023 - 2:13 PM | | Budget Services | Guttery, Angela | Approved | 10/27/2023 - 8:36 AM | | Budget Services | Winton, Peter | Approved | 10/27/2023 - 9:40 AM | | County Attorney | Jacob, Michael D. | Approved | 10/27/2023 - 10:21 AM | | County Manager | Harner, David | Approved | 10/31/2023 - 4:00 PM |
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