| | | | | | | |  | ITEM 22.
Fleet Management - Consent |
|
| | | | | | | | | DATE: | November 7, 2023
| | DEPARTMENT: | Fleet Management
| | REQUESTER: | Jesse Lavender
| | TITLE: | Approve Sole Source Purchase for Custom Ambulance Parts, Repair and Service |
|
| | | | | | | | | I. | MOTION REQUESTED | | | A. Approve Sole Source No. SS230591JBD for the purchase of factory authorized and custom parts, repair service and warranty work for ambulance parts, on an as needed basis, for a period of one-year from ETR Vehicles, LLC, in the not to exceed amount of $90,000.00.
B. Authorize the County Manager or designee to execute any documents necessary to utilize the sole source purchase on behalf of the Board of County Commissioners.
|
|
| | | | | | | | | II. | ITEM SUMMARY | | | Approves the sole source purchase of parts and warranty services from ETR Vehicles, LLC., the only factory authorized dealer of American Emergency Vehicles (AEV), in an amount not to exceed $90,000. The patient portions of Lee County ambulances are custom built by AEV. ETR Vehicles, LLC is the only known source of parts and warranty services for AEV ambulances. Total expenditures for parts and services in FY 22/23 were approximately $70,000. |
|
| | | | | | | | | III. | BACKGROUND AND IMPLICATIONS OF ACTION |
|
| | | | | | | | | | A) | Board Action and Other History | | | | |
|
| | | | | | | | | | D) | Analysis | | | | Approval of the sole source will allow Fleet Management to obtain the necessary OEM parts and servicing required to keep the County’s fleet of AEV Ambulances operational and functioning. Staff researched and confirmed that ETR Vehicles, LLC. is the only factory authorized dealer for parts and services of AEV ambulances. These vehicles are critical for the public's welfare and safety. |
|
| | | | | | | | | | A) | Current year dollar amount of item:
| $90,000 | | | B) | Is this item approved in the current budget? | Yes | | | C) | Is this a revenue or expense item? | Expense | | | D) | Is this Discretionary or Mandatory? | Discretionary | | | E) | Will this item impact future budgets?
If yes, please include reasons in III(D) above.
| No | | | F) | Fund: Fleet Management Operating
Program: Fleet Management
Project: N/A
Account Strings: JB5191059400.504655 ;JB5191059400.5044650 | | | G) | Fund Type? | Other: Fleet Management Operating | | | H) | Comments:
|
|
| REVIEWERS: | | Department | Reviewer | Action | Date | | Fleet Management | Tucker, Mary | Approved | 10/25/2023 - 1:28 PM | | Fleet Management | Lavender, Jesse | Approved | 10/25/2023 - 1:30 PM | | Budget Services | Henkel, Anne | Approved | 10/26/2023 - 9:02 AM | | Budget Services | Winton, Peter | Approved | 10/26/2023 - 12:38 PM | | County Attorney | Swindle, Amanda | Approved | 10/30/2023 - 10:29 AM | | County Manager | Codie, Robert | Approved | 10/30/2023 - 11:30 AM |
|
|