Item Coversheet
ITEM 24.
Human Services - Consent

AGENDA ITEM REPORT

DATE:November  7, 2023 
DEPARTMENT:Human and Veteran Services
REQUESTER:Roger Mercado 
TITLE:Accept Annual Grant Funding From HUD 
I.MOTION REQUESTED
 

A) Accept $4,457,072 in Grant Funds from U.S. Department of Housing and Urban Development.

B) Approve budget amendment resolutions as follows:
• $ 3,085,111 in Community Development Block Grant (CDBG), Entitlement Fund # 13920
• $ 1,095,673 in HOME Investment Partnership Funds, Entitlement Fund # 13921
• $ 276,288 in Emergency Solution Grant (ESG), Entitlement Fund # 00100

C) Authorize Board Chair, on behalf of the Board, to sign agreements, certifications, resolutions, and other related documents, including but not limited to:
1. Grant agreements, once received from HUD.
2. Sub-recipient agreements once prepared, and if necessary, approve any future amendments to the agreements for this fiscal year and previous years that do not substantially alter the original intent of the contract,
3. HUD environmental assessments,
4. Amendments to the Lee County Five Year Consolidated Plan and Annual Action Plans once prepared in accordance with Administrative Code 15-2.

 

D) Authorize Department Director to approve notices and advertisements for comments.


II.ITEM SUMMARY
 Approval accepts $4,457,072 in entitlement funds from the U.S. Department of Housing and Urban Development (HUD) for fiscal year 2023-2024 budget. This funding is used for planning, homeless services, community development, and affordable housing projects administered by Human and Veteran Services.
III.BACKGROUND AND IMPLICATIONS OF ACTION
 A)Board Action and Other History
  Pursuant to Section 116 (b) of the Housing and Community Development Act of 1974 (42 U.S.C. 5316), 24 CFR 91, Lee County submitted the 2023 Annual Action Plan (as part of the 2019-2023 Consolidated Plan) to the U.S. Department of Housing and Urban Development (HUD). This Annual Action Plan serves as the application for Community Development Block Grant (CDBG), HOME Investment Partnership Program (HOME), and Emergency Solutions Grant (ESG) entitlement resources to HUD.
HUD approved the Annual Action Plan, and pursuant to Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.) requested the execution of the grant agreements with Lee County. Funding from HUD will be available to Lee County upon execution of the grant agreements.
Lee County is a recipient of entitlement resources from HUD in accordance with 24 CFR 576.3, and Section 106 of the Housing and Community Development Act of 1974. U.S. Department of Housing and Urban Development (HUD) requires recipients of HUD funding to file Annual Action Plans outlining projects that will use the grant funds. The Board approved the submission of the 2020 Annual Action Plan on August 4, 2020 (Agenda Item # 7), the 2021 Annual Action Plan on August 3, 2021 (Agenda Item # 21), the 2022 Annual Action Plan on August 2, 2022 (Agenda Item # 10) and the 2023 Annual Action Plan on August 1, 2023 (Agenda Item #44).
 B)Policy Issues
  Lee County Administrative Code 3-17 Grant Program Administrative Procedures requires each department to ensure compliance with all grant terms and requirements. HUD has accepted the Annual Action Plan and awarded Lee County Community Development Block Grant (CDBG), HOME Investment Partnership Program (HOME), and Emergency Solutions Grant (ESG) funds.
 C)BoCC Goals
  Meets requirements for HUD grant funding, which provides for human services in Lee County. These funds are used for projects and activities that benefit low-to-moderate income individuals in Lee County. Compliance with HUD requirements ensures Lee County entitlement status to continue receiving CDBG, HOME, and ESG funds annually.
 D)Analysis
  Lee County’s Annual Action Plans are developed through consultation with staff and the public. The 2023-2024 Annual Plan outlines five priority areas including affordable housing, housing and services for persons who are homeless, public facility improvements, economic development, and community revitalization. The plan also establishes the following goals to meet community needs:

1. Affordable Housing Development
2. Housing Rehabilitation and Reconstruction
3. Down Payment Assistance
4. Housing and Services for Persons who are Homeless
5. Public Services for Community Revitalization
6. Infrastructure Improvements
7. Economic Development
8. Public Facility Improvements

The projects listed in the 2023 Annual Action Plan are designed to accomplish the goals identified in the Consolidated Plan. Projects in the Annual Action Plan, include, but are not limited to, Housing Rehabilitation and Reconstruction, Community Infrastructure, Community Public Services, Down Payment Assistance, Tenant Based Rental Assistance, and Non-Profit Capital Improvement. The estimated amount entitlement funds for HUD Fiscal Year 2023 is $4,457,072.

HUD’s funding award is based on site visits, management of funds, compliance with Annual Plan rules, accuracy in preparing performance reports, and proof that all projects assisted under programs administered by HUD are in compliance with contractual agreements, certifications, and the requirements of law as set forth by Lee County’s Five Year Consolidated and Annual Action Plans. Funds will be made available in the Fiscal Year 2023-2024 budget upon receipt of agreement and approval of a budget resolution.

The Annual Action Plan was the subject of two public meetings, and the draft plan was made available for public review for 30 days. The public comment period opened June 29 and ended on July 31, 2023.

The Annual Action Plan will cover the period of October 1, 2023, through September 30, 2024, and was submitted to HUD on August 14, 2023
 E)Options
  Approve budget amendment resolutions associated with the receipt of federal grants.
IV.FINANCIAL INFORMATION   
 A)Current year dollar amount of item:
$4,457,072
 B)Is this item approved in the current budget?No
 C)Is this a revenue or expense item?Revenue
 D)Is this Discretionary or Mandatory?Discretionary   
 E)Will this item impact future budgets?
If yes, please include reasons in III(D) above.
No
 F)Fund: Entitlement Funds
Program: HUD
Project: CDBG Year 23, ESG Year 23, and HOME Year 23
Account Strings: 11138413920 ; 11138513921 ; 11138600100  
 G) Fund Type?Other:  HUD Entitlement Funds 
 H)Comments:
The Annual Action Plan has been accepted and grant agreements have been executed. Grant funds need to be made available in Fiscal year 2023-2024 budget. 
V.RECOMMENDATION
 Approve  
VI.TIMING/IMPLEMENTATION
 The 2023 Annual Action Plan (as part of the 2019-2023 Consolidated Plan) was submitted to HUD on August 11, 2023. The grant agreements will be returned to HUD upon execution by the Board. Funds will be made available for drawdown on HUD's Integrated Disbursement and Information System (IDIS). The program year start date for HUD funds received is October 1, 2023.
VII.FOLLOW UP
 A) The Board may need to periodically sign documents required by HUD:
1. Sub-recipient agreements with the municipalities once prepared, and if necessary, approve any future amendments to the agreements for this fiscal year and previous years, that do not substantially alter the original intent of the agreement,
2. HUD environmental assessments,
3. Amendments to the Lee County Five Year Consolidated Plan and Annual Action Plans once prepared in accordance with Administrative Code 15-2.

B) Human and Veteran Services staff will continue to administer HUD entitlement programs and urban county cooperation agreements.
ATTACHMENTS:
DescriptionUpload DateType
TRANSMITTAL LETTER FROM HUD9/29/2023Letter
Unsigned CDBG Grant Agreement10/2/2023Agreement
Unsigned ESG Grant Agreement10/2/2023Agreement
Unsigned HOME Grant Agreement10/2/2023Agreement
Budget Amendment CDBG10/27/2023Budget Amendment
Budget Amendment ESG10/27/2023Budget Amendment
Budget Amendment HOME10/27/2023Budget Amendment
110723R-C-24-RESO 23-11-08 Budget Amendment - CDBG 2311/20/2023Resolution
110723R-C-24-RESO 23-11-09 Budget Amendment - ESG 2311/20/2023Resolution
110723R-C-24-RESO 23-11-10 Budget Amendment - HOME 2311/20/2023Resolution
110723R-C-24-Annual Grant Funding Agreement(s)11/20/2023Agreement
110723R-C-24-Annual Grant Funding Doc(s) - Center for Progress & Excellence, Inc. Contract 100732/27/2024Contract
110723R-C-24-Annual Grant Funding Agreement(s) - Childcare of Southwest Florida, Inc. - Contract 101384/24/2024Contract
110723R-C-24-Annual Grant Funding Doc(s) - Environmental Review Comment Ltr - 5236 Coronado Pkwy Units 1 & 2 - Housing Rehabilitation Project5/22/2024Letter
110723R-C-24-Annual Grant Funding Doc(s) - Blessings in a Backpack, Inc. - Contract 101725/22/2024Contract
110723R-C-24-Annual Grant Funding Doc(s) - Cancer Alliance Nertwork, Inc. - Contract 101685/22/2024Contract
110723R-C-24-Annual Grant Funding Doc(s) - 1465 Apollo Dr. Environmental Review Ltr6/4/2024Letter
110723R-C-24-Annual Grant Funding Doc(s) - Pine Manor Environmental Reveiw Ltr6/4/2024Letter
110723R-C-24-Annual Grant Funding Doc(s)-CASL Contract 101816/19/2024Contract
110723R-C-24-Annual Grant Funding Doc(s) - Request for Release of Funds and Certification6/27/2024Backup Material
110723R-C-24-Annual Grant Funding Doc(s) - Community Cooperative, Inc. Contract 102017/8/2024Contract
110723R-C-24-Annual Grant Funding Doc(s) - Request for Release of Funds and Certification - Pine Manor Improvement District Rehab Project7/10/2024Backup Material
REVIEWERS:
DepartmentReviewerActionDate
Human and Veteran ServicesIsley, RaeApproved10/25/2023 - 10:25 AM
Human and Veteran ServicesMercado, Roger Approved10/27/2023 - 9:11 AM
Budget ServicesHenkel, Anne Approved10/27/2023 - 12:11 PM
Budget ServicesWinton, PeterApproved10/27/2023 - 3:18 PM
County AttorneySwindle, AmandaApproved10/30/2023 - 10:17 AM
County ManagerCodie, RobertApproved10/30/2023 - 11:29 AM