| | | | | | | |  | ITEM 34.
Transportation - Consent |
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| | | | | | | | | DATE: | December 7, 2021
| | DEPARTMENT: | Transportation
| | REQUESTER: | Randy Cerchie
| | TITLE: | Approve Amendment to Annual Contract for Landscape Maintenance and Mowing |
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| | | | | | | | | I. | MOTION REQUESTED | | | A) Approve Amendment No. 3 with P & T Lawn & Tractor Service, Inc., under Solicitation No. RFP170225KLC Landscape Maintenance and Mowing for DOT, to increase the price for the landscape maintenance and mowing services under the Agreement, as provided in the amended Fee Schedule.
B) Authorize the County Manager or designee to execute the amendment on behalf of the Board of County Commissioners.
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| | | | | | | | | II. | ITEM SUMMARY | | | Approves a contract amendment with P & T Lawn & Tractor Service, Inc., under the solicitation for Landscape Maintenance and Mowing for DOT, to increase the price for the landscape maintenance and mowing services. Total expenditures during Fiscal Year 2020-2021 were $2,196,733.48. The total negotiated CPI increase is 2% across all pay items and sections, acknowledging that the current CPI may be 6%. Estimated per year price is expected to be $2,240,668.15, an estimated increase of $43,934.67. Funding is available in the current year budget. |
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| | | | | | | | | III. | BACKGROUND AND IMPLICATIONS OF ACTION |
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| | | | | | | | | | A) | Board Action and Other History | | | | On January 16, 2018, the Board of County Commissioners awarded RFP170225KLC to P&T Lawn & Tractor Service, Inc. and Hannula Landscaping and Irrigation, Inc., to provide median and roadside landscape maintenance and mowing services.
On July 1, 2018, Amendment No. 1 was administratively approved to assign the landscape maintenance sections that had originally been awarded to Hannula Landscaping and Irrigation, Inc. to P&T Lawn & Tractor Service, Inc., as Hannula had requested to cancel their contract with the County.
On February 20, 2020, Amendment No. 2 was administratively approved to revise one of the landscape maintenance sections in Section 12A, under Exhibit A. Scope of Services of the Agreement, and the corresponding pricing in the Exhibit B. Fee Schedule.
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| | | | | | | | | | A) | Current year dollar amount of item:
| $2,240,668 | | | B) | Is this item approved in the current budget? | Yes | | | C) | Is this a revenue or expense item? | Expense | | | D) | Is this Discretionary or Mandatory? | Discretionary | | | E) | Will this item impact future budgets?
If yes, please include reasons in III(D) above.
| No | | | F) | Fund: Transportation Trust
Program: DOT Operating Landscape
Project: Other Contracted Services
Account Strings: PC5410517500 | | | G) | Fund Type? | Other: Transportation Trust | | | H) | Comments:
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| REVIEWERS: | | Department | Reviewer | Action | Date | | Transportation | Tucker, Mary | Approved | 11/18/2021 - 8:15 AM | | Transportation | Cerchie, Randy | Approved | 11/18/2021 - 8:44 AM | | Budget Services | Henkel, Anne | Approved | 11/18/2021 - 11:15 AM | | Budget Services | Winton, Peter | Approved | 11/18/2021 - 11:29 AM | | County Attorney | Adams, Joseph | Approved | 11/22/2021 - 9:24 AM | | County Manager | Harner, David | Approved | 11/30/2021 - 12:02 PM |
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