| | | | | | | |  | ITEM 31.
Transportation - Consent |
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| | | | | | | | | DATE: | December 7, 2021
| | DEPARTMENT: | Transportation
| | REQUESTER: | Randy Cerchie
| | TITLE: | Approve Agreement to Join E-ZPass to Issue Multi-Protocol Transponders |
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| | | | | | | | | I. | MOTION REQUESTED | | | 1) Approve and execute E-ZPass Operations Interagency Sponsored Affiliate Member Agreement where Lee County is sponsored as an affiliate member by Central Florida Expressway Authority (a full member agency), per year cost is $10,000.
2) Approve and designate the DOT department director to have Delegation of Signature authority to sign agreement amendments while the Memorandum of Understanding Agreement with Central Florida Expressway Authority and/or the Sponsored Affiliate Member Agreement are in effect.
3) Approve reimbursement amount of $200,000 for software development changes to Central Florida Expressway Authority’s toll system to process E-ZPass transactions as the County’s sponsoring E-ZPass agency.
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| | | | | | | | | II. | ITEM SUMMARY | | | An approved E-ZPass Sponsored Affiliate Member Agreement will allow Lee County to issue special multi-protocol transponders that will work on both Florida and E-ZPass toll lanes. As a Sponsored Affiliate Member, Lee County transponders and electronic toll transactions on E-ZPass toll lanes will be processed through the Central Florida Expressway (CFX). The costs to complete the interoperability process will require software upgrades, a one-time $200,000 payment to CFX and a payment of $60,000 to the County’s toll software vendor (already included in a Board approved contract). Execution of this Agreement will allow the County to issue multi-protocol transponders that will work with 27 tolling agencies and 19 States throughout Florida and the northeast. |
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| | | | | | | | | III. | BACKGROUND AND IMPLICATIONS OF ACTION |
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| | | | | | | | | | A) | Board Action and Other History | | | | In 2018, Central Florida Expressway Authority joined the E-Z Pass group as a full member agency and began accepting E-Z Pass transponders in Central Florida. E-Z Pass is the tolling group in the northeastern United States that covers 27 different tolling agencies in 19 states. On November 17, 2020, Lee County entered into a memorandum of understanding as Central Florida Expressway Authority to act as Lee County’s parent agency for accepting E-Z Pass transponders in Lee County toll lanes with no transaction fee for E-Z Pass transactions. By accepting E-Z Pass transponders, Lee County intends to follow E-Z Pass interoperability business rules.
This next step is for Lee County to join the E-Z Pass Interagency Group as a Sponsored Affiliate Member with Central Florida Expressway Authority acting as our sponsor agency. This will allow Lee County to issue multi - protocol transponders that will work throughout Florida and E-Z Pass lanes. By accepting Central Florida Expressway Authority as our sponsoring agency, Lee County will reimburse Central Florida Expressway Authority up to $200,000 for development software changes to their toll system. Lee County's internal development changes would cost an estimated $60,000 and would be covered under our existing contract with Transcore.
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| | | | | | | | | | D) | Analysis | | | | There are two options for how Lee County could join E-ZPass, Sponsored Affiliate or Full Member. The Full Member option would cost the County about $700,000 in software modifications, $25,000 per year annual fee plus the County would need to hire three employees to handle the direct coordination with E-Z Pass. The Sponsored Affiliate option will cost $260,000 in one-time software modifications and $10,000 annually. As a Sponsored Affiliate Lee County can join the IAG under the Central Florida Expressway for no additional costs paid to them after the initial software modifications.
Staff is recommending entering E-ZPass as a Sponsored Affiliate.
Joining E-ZPass will allow the County the ability to issue transponders to customers that will work across 27 tolling agencies throughout Florida and in the northeastern states.
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| | | | | | | | | | A) | Current year dollar amount of item:
| $270,000 | | | B) | Is this item approved in the current budget? | Yes | | | C) | Is this a revenue or expense item? | Expense | | | D) | Is this Discretionary or Mandatory? | Discretionary | | | E) | Will this item impact future budgets?
If yes, please include reasons in III(D) above.
| Yes | | | F) | Fund: Toll Revenue
Program: DOT Tolls Leeway
Project: Other Contracted Services
Account Strings: PE5414742104 | | | G) | Fund Type? | Enterprise | | | H) | Comments:
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| | | | | | | | | VI. | TIMING/IMPLEMENTATION | | | Implementation date to be coordinated with Central Florida Expressway Authority after development software changes are completed and tested with a target go live date of September - October 2022. |
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| REVIEWERS: | | Department | Reviewer | Action | Date | | Transportation | Cerchie, Randy | Approved | 11/17/2021 - 11:18 AM | | Budget Services | Henkel, Anne | Approved | 11/18/2021 - 7:06 AM | | Budget Services | Winton, Peter | Approved | 11/18/2021 - 11:29 AM | | County Attorney | Adams, Joseph | Approved | 11/22/2021 - 8:39 AM | | County Manager | Harner, David | Approved | 11/22/2021 - 10:53 AM |
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