Coversheet

ITEM 13.
Transit - Consent


AGENDA ITEM REPORT

DATE:	February 18, 2020
DEPARTMENT:	Transit
REQUESTER:	Robert Codie
TITLE:	Award Contract: Fare Collection System Replacement Allowing Electronic Payment Options

MOTION REQUESTED

A) Award Request for Proposal No. RFP180573LAC LeeTran Fare Point of Sale Solutions System to SPX Corporation for the upgrade and replacement of LeeTran’s fare collection system, in the amount of $3,160,186.68, which includes ten years of annual maintenance and software subscriptions. Payment for the upgrade and replacement of the collection system will be paid up front by the County and reimbursed through a grant provided by the Federal Transit Administration.

B) Authorize the Chair to execute the contract documents on behalf of the Board of County Commissioners.

II.

ITEM SUMMARY

Award a contract to SPX Corporation to provide the upgrade and replacement of LeeTran’s fare collection system, in the amount of $3,160,186.68, which includes ten years of annual maintenance and software subscriptions. The collection system provides a means of tracking payments submitted electronically or through cash receipt, essential for daily operations at LeeTran. Payment for the upgrade and replacement of the collection system will be paid upfront by the County and reimbursed through a grant provided by the Federal Transit Administration. The grant will fully fund the project, including the aforementioned ten years of maintenance and software subscriptions.This item is planned and included in budget.

III.

BACKGROUND AND IMPLICATIONS OF ACTION

	A)	Board Action and Other History
		Procurement Management obtained proposals for the project known as Request for Proposal No. RFP180573LAC, LeeTran Fare Point of Sale Solutions System. On the solicitation deadline of April 9, 2019, Procurement Management received one submittal. An evaluation meeting was held on May 29, 2019, during which the Evaluation Committee considered criterion as listed in the solicitation request including such items as: qualifications of company, company relevant experience & reference, plan of approach, personnel, price scoring, and system compliance. Based on the information submitted by the proposer, the Committee reached a consensus to negotiate with and recommend the award of a contract to SPX Corporation, in the amount of $3,160,186.68, which includes ten years of annual maintenance, software subscriptions, and licensing fees. The fee schedule in the contract provides detailed breakdown for all components, services, and annual maintenance.

	B)	Policy Issues

	C)	BoCC Goals

	D)	Analysis

	E)	Options

IV.

FINANCIAL INFORMATION

A)	Current year dollar amount of item:	$3,160,186.68
B)	Is this item approved in the current budget?	Yes
C)	Is this a revenue or expense item?	Expense
D)	Is this Discretionary or Mandatory?	Discretionary
E)	Will this item impact future budgets? If yes, please include reasons in III(D) above.	No
F)	Fund: Transit Capital Fund Program: LeeTran Project: Fare Solutions funded through 5307 grants Account Strings: KI5440148640;11112448640
G)	Fund Type?	Enterprise
H)	Comments:

V.	RECOMMENDATION
	Approve

VI.	TIMING/IMPLEMENTATION

VII.	FOLLOW UP

ATTACHMENTS:
Description	Upload Date	Type
Proposed Contract Part 1 of 2	2/4/2020	Contract
Proposed Contract Part 2 of 2	2/4/2020	Contract

REVIEWERS:
Department	Reviewer	Action	Date
Transit	Turner, Nicole	Rejected	2/5/2020 - 9:49 AM
Transit	Love, Cateria	Approved	2/7/2020 - 9:30 AM
Transit	Turner, Nicole	Approved	2/10/2020 - 10:36 AM
Transit	Codie, Robert	Approved	2/10/2020 - 12:06 PM
Budget Services	Henkel, Anne	Approved	2/10/2020 - 2:57 PM
Budget Services	Winton, Peter	Approved	2/10/2020 - 3:43 PM
County Attorney	Swindle, Amanda	Approved	2/10/2020 - 4:07 PM
County Manager	Harner, David	Approved	2/11/2020 - 9:13 AM