Item Coversheet
ITEM 14.
Transportation - Consent

AGENDA ITEM REPORT

DATE:February  18, 2020 
DEPARTMENT:Transportation
REQUESTER:Randy Cerchie 
TITLE:Execute Agreement to Allow the LCSO to Install License Plate Readers on DOT Poles 

I.MOTION REQUESTED
 Approve and authorize the Chair to execute the attached Interlocal Agreement with the Lee County Sheriff's Office (LCSO) to allow Automatic License Plate Reader (ALPR) devices to be placed on county-maintained transportation infrastructure.
II.ITEM SUMMARY
 Execute an Interlocal Agreement with the Lee County Sheriff's Office (LCSO) to allow Automatic License Plate Reader (ALPR) devices to be placed on county-maintained transportation infrastructure.  The Interlocal Agreement outlines the responsibilities that both parties will have for installation, maintenance, and cost for energy consumption.  There is no cost to the Lee County Department of Transportation (DOT) budget.  The LCSO will be responsible for maintenance and will pay the DOT $25.00 per month for each location to cover added electric costs.
III.BACKGROUND AND IMPLICATIONS OF ACTION
 A)Board Action and Other History
  

The Lee County Sheriff’s Office (LCSO) approached the Lee County Department of Transportation (DOT) with a desire to install Automatic License Plate Reader Systems (ALPR) on infrastructure maintained by DOT.  This Interlocal Agreement between the parties establishes the process required to allow LCSO devices on County infrastructure.  The installation of ALPR devices on county-maintained structures will provide optimal coverage of particular roadways thereby enhancing the public safety. 

 

In many locations where the LCSO desires to place ALPR devices, there is already infrastructure in place that could accommodate the ALPR devices.  Without this agreement, the LCSO would have to place new poles in the locations they desire ALPR devices which would create additional hazards in the road rights-of-way.  The cost to add a new pole to an existing roadway could be approximately $50,000, so collocating these facilities with the traffic signal infrastructure represents a significant cost savings for the LCSO.

 

This agreement requires that the LCSO submit requests to DOT that detail the desired structure to attach the ALPR device.  The LCSO is also required to notify the Traffic Operations Center at least one week prior to any new device being installed and one hour prior to performing any maintenance on a device located on a DOT structure.  The agreement also establishes a rate of $25 per month per location that the LCSO will compensate DOT for providing power to the newly installed devices. 

 

There will be no additional costs to DOT as a result of this agreement.


 B)Policy Issues
  
 C)BoCC Goals
  
 D)Analysis
  
 E)Options
  
IV.FINANCIAL INFORMATION   
 A)Current year dollar amount of item:
None for the County budget
 B)Is this item approved in the current budget?N/A
 C)Is this a revenue or expense item?Revenue
 D)Is this Discretionary or Mandatory?Discretionary   
 E)Will this item impact future budgets?
If yes, please include reasons in III(D) above.
No
 F)Fund: Transportation Trust - Revenue
Program: DOT Traffic Signals
Project:
Account Strings:  
 G) Fund Type?Other:  Transportation Trust 
 H)Comments:
 
V.RECOMMENDATION
 Approve  
VI.TIMING/IMPLEMENTATION
 
VII.FOLLOW UP
 
ATTACHMENTS:
DescriptionUpload DateType
Interlocal Agreement Automatic License Plate Reader1/27/2020Interlocal Agreement
Executed Interlocal Agreement3/2/2020Interlocal Agreement
REVIEWERS:
DepartmentReviewerActionDate
TransportationCerchie, RandyApproved2/4/2020 - 3:10 PM
Budget ServicesHenkel, Anne Approved2/4/2020 - 4:41 PM
Budget ServicesWinton, PeterApproved2/7/2020 - 8:41 AM
County AttorneyTrank, Mark A.Approved2/7/2020 - 10:09 AM
County ManagerHarner, David Approved2/7/2020 - 3:08 PM