Item Coversheet
ITEM 6.
Transportation - Administrative Agenda

AGENDA ITEM REPORT

DATE:February  18, 2020 
DEPARTMENT:Transportation
REQUESTER:Randy Cerchie 
TITLE:Waiver of Lee County Ordinances for Design Services of Alico Road Connector 
I.MOTION REQUESTED
 

A) Waive Section 3 of Lee County Ordinance 92-22 for the Alico Road Connector PD&E and Design (Alico Road to SR 82) project. Section 3 of Lee County Ordinance 92-22 prohibits the County from soliciting a professional services firm to perform project design and/or construction services if the firm was retained to perform a project feasibility or study analysis. Waiving this section allows the County to solicit for one firm to perform a Project Development and Environment (PD&E) study and project design.
B) Waive Section 5.5.2 of Procurement Ordinance 18-22, prohibiting professional services from firms retained to perform the project feasibility planning or study analysis for the same project.

II.ITEM SUMMARY
 Waives Section 3 of Lee County Ordinance 92-22 and Section 5.5.2 of Procurement Ordinance 18-22 for the Alico Road Connector Project Development and Environment (PD&E) and Design (Alico Road to SR 82) project. These sections prohibit the County from soliciting a professional services firm to perform project design or construction services if the firm was retained to perform the project feasibility or study analysis. Waiving this section allows the County to solicit for one firm to perform a Project Development and Environment (PD&E) study and prepare design documents for the project. Board action authorizes staff to solicit proposals and negotiate with a single firm for both PD&E and Design. This is beneficial to the County as it mirrors the Florida Department of Transportation State-Wide Acceleration Transformation (SWAT) process to streamline the planning, project management, and procurement of the Alico Connector project, and it allows for qualified and knowledgeable firms that worked on the 2009 Alico Connector Alternate Study to submit proposals for the Alico Connector PD&E and Design project.   Funding for the PD&E and preliminary design is currently budgeted.
III.BACKGROUND AND IMPLICATIONS OF ACTION
 A)Board Action and Other History
  

Section 3 of Lee County Ordinance 92-22 prohibits solicitation of a professional services firm to perform project design and/or construction services if the firm has or had been retained to perform the project feasibility planning or analysis. The Ordinance was adopted by the Board of County Commissioners in 1992 and incorporated in the procedures to select professional services for planning or study activities.

 

Adopted September 18, 2018, Procurement Ordinance 18-22 also prohibits professional services from firms retained to perform the project feasibility planning or study analysis for the same project.

 

Waiving these abovementioned sections of Lee County Ordinances 92-22 and 18-22 allows the County to solicit for one firm to perform a Project Development and Environment (PD&E) study and prepare design documents for the Alico Connector project. The aim of this project is to construct an extension of Alico Road from Airport Haul Road to State Road 82.

 

This is beneficial to the County because it allows the Department of Transportation to adopt the Florida Department of Transportations’ State-Wide Acceleration Transformation (SWAT) process to streamline the planning, project management, and procurement of the PD&E and Design phases of this project, resulting in both a time and cost savings for the citizens of Lee County.

 

Additionally, the waiver of these sections of ordinances will allow firms that participated in the 2009 Alico Connector Alternate Study to submit proposals for the Alico Connector PD&E and Design project. This benefits the County by increasing the pool of knowledgeable and qualified firms to submit proposals for this project.


 B)Policy Issues
  
 C)BoCC Goals
  
 D)Analysis
  
 E)Options
  
IV.FINANCIAL INFORMATION   
 A)Current year dollar amount of item:
None for this action.
 B)Is this item approved in the current budget?N/A
 C)Is this a revenue or expense item?N/A
 D)Is this Discretionary or Mandatory?N/A   
 E)Will this item impact future budgets?
If yes, please include reasons in III(D) above.
No
 F)Fund:
Program:
Project:
Account Strings:  
 G) Fund Type?   
 H)Comments:
 
V.RECOMMENDATION
 Approve  
VI.TIMING/IMPLEMENTATION
 
VII.FOLLOW UP
 
REVIEWERS:
DepartmentReviewerActionDate
TransportationTurner, NicoleApproved2/4/2020 - 9:55 AM
TransportationCerchie, RandyApproved2/5/2020 - 11:45 AM
Budget ServicesHenkel, Anne Approved2/5/2020 - 12:36 PM
Budget ServicesWinton, PeterApproved2/7/2020 - 8:42 AM
County AttorneySwindle, AmandaApproved2/7/2020 - 10:19 AM
County ManagerHarner, David Approved2/7/2020 - 3:09 PM