| | | | | | | |  | ITEM 18.
Solid Waste - Consent |
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| | | | | | | | | DATE: | May 21, 2019
| | DEPARTMENT: | Solid Waste
| | REQUESTER: | Pamela Keyes
| | TITLE: | Approve Sole Source Purchase of Volvo Equipment Services |
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| | | | | | | | | I. | MOTION REQUESTED | | | Approve sole source procurement, Sole Source No. SS190350MKP for the purchase of proprietary parts and diagnostic/repair services on an as needed basis from Flagler Construction Equipment, LLC, the only authorized Volvo dealer/service center serving Lee County, as approved in the departments’ annual adopted budget. |
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| | | | | | | | | II. | ITEM SUMMARY | | | Allows the Solid Waste Division to continue purchasing Volvo parts and service from Flagler Construction Equipment, LLC, the only authorized dealership for Volvo Construction Equipment North America, LLC serving Lee County. The parts and service are needed for the maintenance of Solid Waste equipment. Total expenditures for Fiscal Year 2017-2018 were approximately $275,841.09. Anticipated total annual expenditures are estimated to be $488,000.00. The anticipated increased expenditures is due to additional units were added and aging existing equipment requires higher maintenance. |
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| | | | | | | | | III. | BACKGROUND AND IMPLICATIONS OF ACTION |
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| | | | | | | | | | A) | Board Action and Other History | | | | Procurement Management advertised a Request for Interest for Sole Source No. SS190350MKP from 4/24/19 to 5/2/19 for all-inclusive Volvo Construction Equipment parts and service through a local dealer. No responses were received. Staff recommends approval of the sole source purchase. |
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| | | | | | | | | | D) | Analysis | | | | Solid Waste has Volvo Construction Equipment that requires parts for repairs and maintenance using proprietary Volvo diagnostic software. Flagler Construction Equipment, LLC is the only authorized dealership/service center in the state of Florida. The parts and service costs are considered in the decision process for choosing the equipment brand and the rates are consistent with the other service center rates for the other brands we utilize. |
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| | | | | | | | | | A) | Current year dollar amount of item:
| $488,000.00 | | | B) | Is this item approved in the current budget? | Yes | | | C) | Is this a revenue or expense item? | Expense | | | D) | Is this Discretionary or Mandatory? | Discretionary | | | E) | Will this item impact future budgets?
If yes, please include reasons in III(D) above.
| | | | F) | Fund: 40100
Program: Fleet
Project: N/A
Account Strings: OB5340240100 | | | G) | Fund Type? | Enterprise | | | H) | Comments:
N/A |
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| | | | | | | | | VI. | TIMING/IMPLEMENTATION | | | N/A |
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| REVIEWERS: | | Department | Reviewer | Action | Date | | Solid Waste | Keyes, Pamela | Approved | 4/26/2019 - 1:45 PM | | Budget Services | Guttery, Angela | Approved | 5/3/2019 - 12:51 PM | | Budget Services | Winton, Peter | Approved | 5/3/2019 - 12:54 PM | | County Attorney | Swindle, Amanda | Approved | 5/3/2019 - 4:13 PM | | County Manager | Meurer, Doug | Approved | 5/10/2019 - 3:23 PM |
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