Item Coversheet
ITEM 4.
County Manager - Administrative Agenda

AGENDA ITEM REPORT

DATE:December  18, 2018 
DEPARTMENT:Visitor and Convention Bureau
REQUESTER:Tamara Pigott 
TITLE:Request for Out-of-Cycle Tourist Development Tax Funding for Tram Replacement at Cayo Costa 
I.MOTION REQUESTED
 A) Approve an out-of-cycle Beach and Shoreline funding request to purchase a replacement tram for Cayo Costa Island State Park in the amount of $30,960.00
B) Authorize chair to execute an interlocal agreement on behalf of Board of County Commissioners between Lee County and Barrier Island Parks Society Inc. 
C) Approve a budget transfer in the amount of $30,960.00 from Touist Development Tax reserves to Beach and Shoreline to fund the project. 
D) Amend the FY18/19 Beach and Shoreline Major Maintenance budget accordingly.
 
II.ITEM SUMMARY
 Provides $30,960 in Tourist Development Tax funds to the Barrier Island Park Society for replacement of a visitor tram at Cayo Costa State Park. The Barrier Island Park Society has deemed the tram inoperable and in need of replacement. The unanticipated funding request is being made now because peak visitor season is approaching.
III.BACKGROUND AND IMPLICATIONS OF ACTION
 A)Board Action and Other History
  

In 2014, the Board of County Commissioners approved funding for Cayo Costa State Park to purchase a new tram and truck. The second tram is 17 years old and the damage is now beyond the reasonable cost of repair. 

On December 13, 2018 the Tourist Development Council will make a recommendation to the BoCC regarding the $30,960 request, which includes the barging cost of $3,000 to the island park. The out-of-cycle funding will provide a replacement tram for Cayo Costa State Park.

 

Attachments will include:
BIPS Request for Out-of-Cycle Funding
TDC Agenda for 12/13/18 meeting
Transfer of Funds FY19 BIPS
Two (2) original interlocal agreements

 B)Policy Issues
  
 C)BoCC Goals
  Strategic Priority - Tourism
 D)Analysis
  

Cayo Costa State Park has two trams that are needed to transport visitors. In 2014, the Board of County Commissioners approved funding for Cayo Costa State Park to purchase a new tram and truck. The second tram is 17 years old and the damage is now beyond the reasonable cost of repair. 

 

 E)Options
  
IV.FINANCIAL INFORMATION   
 A)Current year dollar amount of item:
$30,960.00
 B)Is this item approved in the current budget?No
 C)Is this a revenue or expense item?Expense
 D)Is this Discretionary or Mandatory?Discretionary   
 E)Will this item impact future budgets?
If yes, please include reasons in III(D) above.
No
 F)Fund: Tourist Development Tax
Program: VCB
Project:
Account Strings: 40xxxx30101.508150  
 G) Fund Type?Enterprise, Other:  Tourist Development Tax 
 H)Comments:

 

 
V.RECOMMENDATION
 Approve  
VI.TIMING/IMPLEMENTATION
 
VII.FOLLOW UP
 
ATTACHMENTS:
DescriptionUpload DateType
BIPS tram request12/10/2018Cover Memo
BIPS - Cayo Costa State Park Tram Interlocal Agreement12/10/2018Cover Memo
December 13, 2018 TDC Agenda12/10/2018Cover Memo
Budget Transfer12/10/2018Transfer of Funds
121818R -A-4-Transfer of Funds1/22/2019Transfer of Funds
121818R -A-4-Tourist Dev Tax Grant Funding Agree-Barrier Island Parks Society1/22/2019Agreement
REVIEWERS:
DepartmentReviewerActionDate
Visitor and Convention BureauPigott, TamaraApproved12/10/2018 - 10:19 AM
Budget ServicesGuttery, AngelaApproved12/10/2018 - 11:39 AM
Budget ServicesWinton, PeterApproved12/10/2018 - 3:13 PM
County AttorneyFraser, AndreaApproved12/10/2018 - 4:12 PM
County ManagerSalyer, Glen Approved12/11/2018 - 1:58 PM