Coversheet

ITEM 12.
Facilities Construction and Management - Consent


AGENDA ITEM REPORT

DATE:	December 18, 2018
DEPARTMENT:	Facilities Construction and Management
REQUESTER:	Ehab Guirguis
TITLE:	Approve Contract to Remodel the First Floor of the Justice Center Annex

MOTION REQUESTED

A) Approve Amendment to the Construction Manager Agreement under Solicitation No. CMR180033TJM, Annual Construction Manager at Risk Contract with Stultz, Inc. to authorize Construction Phase Services and establish the Guaranteed Maximum Price of $232,280.38 for the construction of remodeling improvements and additional security measures to the first floor of the Justice Center Annex.
B) Authorize the Chair to execute the Amendment documents on behalf of the Board of County Commissioners.
C) Authorize expenditures, using appropriate procurement methods, in an amount not to exceed $20,000.00 for the County to purchase ancillary items necessary for the security of the Justice Center Annex, including furniture and telecommunications equipment.

II.

ITEM SUMMARY

Approves Amendment to the Construction Manager at Risk Agreement with Stultz, Inc. to authorize Construction Phase Services and establish the Guaranteed Maximum Price of $232,280.38 for the construction of remodeling improvements and additional security measures to the first floor of the Justice Center Annex. The total estimated cost to permit and construct the improvements is $271,000.00. Anticipate construction will begin in February 2019 and be completed in July 2019. This project was planned and budgeted.

III.

BACKGROUND AND IMPLICATIONS OF ACTION

	A)	Board Action and Other History
		On March 20, 2018, the Board approved award of CMR180033TJM Annual Construction Management at Risk Contract to a total of 15 firms, including Stultz, Inc. The Board also authorized staff to negotiate on a project-by project basis the percentage of the Construction Management (CM) Fee and the Guaranteed Maximum Price (GMP), with each project's GMP brought back to the Board for approval.

	B)	Policy Issues

	C)	BoCC Goals

	D)	Analysis
		County Administration and Facilities Construction & Management staff have realized it is time to rehabilitate County buildings and to provide security measures for the staff and citizens within the buildings. Construction to the buildings will take place at night to avoid disrupting the work place. The renovations will provide convenient access to the Justice Center Annex for the public who utilize the parking lots along Martin Luther King Boulevard while at the same time increase the security of the building.

	E)	Options

IV.

FINANCIAL INFORMATION

A)	Current year dollar amount of item:	$232,280.38
B)	Is this item approved in the current budget?	Yes
C)	Is this a revenue or expense item?	Expense
D)	Is this Discretionary or Mandatory?	Discretionary
E)	Will this item impact future budgets? If yes, please include reasons in III(D) above.	No
F)	Fund: General Fund Program: General Government Maintenance Projects Project: Justice Center Security Account Strings: 40894100100.503190
G)	Fund Type?	General Fund
H)	Comments: Funds will be available upon approval of carryovers from FY 17/18

V.	RECOMMENDATION
	Approve

VI.	TIMING/IMPLEMENTATION
	It will take approximatley six (6) months to complete the renovations to the first floor of the Justice Center Annex

VII.	FOLLOW UP

ATTACHMENTS:
Description	Upload Date	Type
Construction Manager Agreement Phase 1	12/6/2018	Cover Memo
Construction Manager Agreement Phase 2	12/6/2018	Cover Memo
121818R -C12-1st Amend-CM Svcs Agr-Phase 2	1/22/2019	Contract

REVIEWERS:
Department	Reviewer	Action	Date
Facilities Construction and Management	Turner, Nicole	Approved	12/7/2018 - 5:06 PM
Facilities Construction and Management	Guirguis, Ehab	Approved	12/10/2018 - 7:45 AM
Budget Services	Guttery, Angela	Approved	12/10/2018 - 8:33 AM
Budget Services	Winton, Peter	Approved	12/10/2018 - 9:27 AM
County Attorney	Swindle, Amanda	Approved	12/10/2018 - 2:41 PM
County Manager	Harner, David	Approved	12/10/2018 - 3:39 PM