Coversheet

ITEM 21.
Solid Waste - Consent


AGENDA ITEM REPORT

DATE:	December 18, 2018
DEPARTMENT:	Solid Waste
REQUESTER:	Pamela Keyes
TITLE:	Approve the Purchase of Repairs and Replacement Parts for Existing Compost Structures

I.	MOTION REQUESTED
	A) Approve single source procurement, Single Source No. SS180295MKP for the purchase of repairs and replacement parts for existing composting structures from Legacy Building Solutions, Inc. in the total estimated amount of $619,496.00. B) Authorize the Chair to execute the contract documents on behalf of the Board of County Commissioners.

II.

ITEM SUMMARY

Approves a single source purchase with Legacy Building Solutions, Inc. for the repair of and replacements to existing composting structures originally built by Legacy Building Solutions, Inc. Legacy Building Solutions utilizes a patented building technology during manufacturing and a special construction method during installation, which is proprietary to the vendor. The scope of services includes the repair and re-certification of existing engineered buildings and foundations to the original design. These structures were damaged by Hurricane Irma and the repairs are necessary to restore the composting structures to their original state. The estimated cost of these repairs is $619,496.00. Construction is anticipated February – June 2019.

III.

BACKGROUND AND IMPLICATIONS OF ACTION

	A)	Board Action and Other History
		On April 25, 2018, Procurement Management received a request for the Single/Sole Source purchase of repairs and replacement parts for existing structures from Legacy Building Solutions, the exclusive provider of the patented items. Procurement Management advertised the Request for Interest for Sole Source No. SS180295MKP from April 17, 2018 - April 25, 2018 for the repair and replacement parts manufactured by Legacy Building Solutions. No responses were received. Staff recommends approval of the sole source procurement method for the purchase of repairs of existing composting structures by Legacy Building Solutions.

	B)	Policy Issues

	C)	BoCC Goals

	D)	Analysis
		The repairs will include the replacement of 1/2 of the steel frames, roof fabric, kickers, brackets and end walls on buildings 7 and 8 of the composting structures damaged during Hurricane Irma.

	E)	Options

IV.

FINANCIAL INFORMATION

A)	Current year dollar amount of item:	$619,496.00
B)	Is this item approved in the current budget?	No
C)	Is this a revenue or expense item?	Expense
D)	Is this Discretionary or Mandatory?	Discretionary
E)	Will this item impact future budgets? If yes, please include reasons in III(D) above.	No
F)	Fund: 40100 Program: Solid Waste Disaster - Irma Project: N/A Account Strings: 11116440100
G)	Fund Type?	Enterprise
H)	Comments: Repairs are eligible for insurance reimbursement less the deductible.

V.	RECOMMENDATION
	Approve

VI.	TIMING/IMPLEMENTATION

VII.	FOLLOW UP

ATTACHMENTS:
Description	Upload Date	Type
Single Source Justification	12/5/2018	Backup Material
Proposed Contract - Part 1	12/6/2018	Contract
Proposed Contract - Part 2	12/6/2018	Contract
Proposed Contract - Part 3	12/6/2018	Contract
Proposed Contract - Part 4	12/6/2018	Contract
Proposed Contract - Part 5	12/6/2018	Contract
Proposed Contract - Part 6	12/6/2018	Contract
121818R-C-21-Construction Agr-Legacy Bldg Solutions Inc	1/22/2019	Contract

REVIEWERS:
Department	Reviewer	Action	Date
Solid Waste	Turner, Nicole	Approved	12/6/2018 - 1:14 PM
Solid Waste	Keyes, Pamela	Approved	12/6/2018 - 1:16 PM
Budget Services	Henkel, Anne	Approved	12/7/2018 - 12:11 PM
Budget Services	Winton, Peter	Approved	12/7/2018 - 12:22 PM
County Attorney	Swindle, Amanda	Approved	12/7/2018 - 4:04 PM
County Manager	Meurer, Doug	Approved	12/10/2018 - 9:30 AM